A step-by-step walkthrough of the buying process - from registering and inspecting lots to bidding, payment, and pickup.
Create your online buyer account before auction day. You'll need to provide valid contact and billing information, and a payment method to be kept on file. Once created, your account will become active and you'll be able to register for upcoming auctions.
Tip: Some auctions require a refundable deposit or bank letter of guarantee to register, especially for high-value lots. Confirm requirements a few days ahead so you're not scrambling on sale day.
Check out the auction inspection dates. If you are unable to inspect items in person, be sure to view all photos and video demonstrations (when applicable). All items are sold As-Is, Where-Is. It is the bidder's responsibility to conduct any inspections to determine the condition and feasibility of the bidder's intended use. If you aren't comfortable evaluating the items yourself, bring a mechanic or an equipment specialist.
Decide your maximum bid before the auction starts, and factor in all costs beyond the hammer price.
| Cost Item | What It Covers |
|---|---|
| Hammer price | The winning bid amount |
| Buyer's premium | A percentage fee added to the hammer price |
| Sales tax | Based on your location and item type; may be waived with a valid resale certificate |
| Documentation / title fee | Processing title transfer or registration paperwork |
| Transport or removal fee | Hauling, towing, or storage if you don't pick up promptly |
If you're financing the purchase, get pre-approved before the sale - payment deadlines are typically tight (often 24-48 hours). If you'll need a hauler, flatbed, or transport company, line one up ahead of time, especially for oversized equipment.
Bids advance in set increments determined by the auctioneer or platform (e.g., $5, $10, $25, $50, $100, $500, or $1,000 steps depending on price range). Watch the current bid and time remaining closely on online lots - many use "auto-extend" extensions that add extra seconds if a bid comes in near the end.
The auctioneer's "sold" call (or the online platform's closing notice) confirms your win. You'll receive an invoice by email or at the cashier's desk shortly after, showing the hammer price, buyer's premium, tax, and total due.
Review your invoice for accuracy, then submit payment by the stated deadline in the auction terms. Accepted methods commonly include wire transfer, ACH (for Washington residents), credit/debit card (with a convenience fee), or certified funds. Confirm accepted payment methods when you register, since cash or personal checks can be restricted for larger amounts.
Titles will be transferred for applicable vehicles and trailers. If you're a successful bidder, you'll need to fill out and sign a title application. The application will be submitted to the Department of Licensing once payment clears.
Schedule removal within the window stated in the auction terms - late pickup often incurs daily storage fees. Bring your invoice/paid receipt and photo ID to release the item. If using a third-party hauler, share the pickup location, lot number, and any load dimensions with them ahead of time.
What to bring on pickup day:
The item is sold with no warranty, expressed or implied, and generally cannot be returned. Inspect thoroughly beforehand - this is why Step 2 matters so much.
Rarely, and generally not for buyer's remorse. Bids are considered a binding contract to purchase once the lot is declared sold.
Late payment can result in forfeited deposits, cancellation of the sale, and in some cases a ban from future auctions. Contact the auction house immediately if you anticipate a delay.
No - it's a fixed percentage set by the auction house and applied to every winning bid, disclosed in the terms of sale before bidding opens.
Reach out to our buyer support team before the sale for registration or inspection questions, and immediately after the sale for invoice, title, or pickup logistics. Call 509-765-6869 or visit our Connect page.
This guide is intended as a general reference. Always follow the specific terms and conditions of the auction you're participating in.